Become Familiar With The Various Rewards That You Are Able To Acquire From Paperless Office
Getting a paperless office was a pipe dream for many companies ten years ago, yet today technology has become so advanced in which making a paper free office is quick becoming a fact for many.
Departments that are paper intensive, like Accounts Payable (AP), Human Resources (HR), Accounts Receivable (AR) and Procurement, are now able to implement technology such as an Invoice Management Solution (IMS) to help the department to automate as well as streamline their documents.
Today's digital age has assisted to alter the way companies work, communicate as well as do business. As an example the AP department can now send and get invoices via email, not like before employees will have had to post the invoice; that is a much longer and more pricey process for both sender and also the receiver. Manually processing invoices is considered very labour extensive and expensive, nevertheless, applying an invoice management solution may help to reduce the period of time and also costs associated with processing invoices.
Introducing IMS into your business will assist you to lower your reliance on paper, whilst also providing advantages just like:
Accessibility - All documents are accessible on the net 24/7 a day, and you can also get access to any files you need remotely. This will certainly save you from carrying around or even physically keeping significant files that could get lost.
Security - Access could be granted on various levels so only individuals with the right level of protection could gain access. Also files are supported, so in the event of an emergency, such as a fire or a flood, all documents will keep safe and secure. If you were keeping paper documents in a filling cabinet, then most likely all these would be destroyed.
Simplicity - Instantly being capable to access files on the internet will save employees wasting time searching for documents in filling cabinets. This will be especially helpful when looking for old files.
Online Storage Retrieval - Stores all files on the internet, which makes it quick and easy to access. It's very easy to manage files and also provides instant access anywhere and to anybody who needs it.
Improved Customer Service - Questions can be clarified quicker, the file and all associating details can be instantly recovered, conserving time and also removing the cost of calling people back.
Reduced Document Storage Costs - Due to documents being kept in an electronic form, this will significantly reduce the total amount of physical storage required on or off-site.
Reduced Charges - Automating your paper functions will reduce office costs, as the need to buy paper and ink will be lessened, and also reducing the amount of power which is used to print and scan documents.
In a report by The Aberdeen Group, proof implies that automation is yet again the way forward for financial savings and improved efficiencies. Best-in-class Accounts Payable performance can provide you 92% lower invoice processing expenses and 81% quicker invoice processing cycle times. This statistic implies that companies can benefit greatly simply by applying an automated system, and even though some companies won't be capable to go absolutely be paper free, investing in a remedy such as an IMS would be the initial step to achieving a much more paperless office.